You can download the full Exhibitor & Sponsor Prospectus Here

Exhibitor Opportunities
The William Steinberg Board Review in Gastroenterology and Best Practices Course invites your participation in the upcoming course August 25-28, 2018 at The Ritz-Carlton, Pentagon City.

The exact exhibit fee is dependent upon the number of days your company requests to exhibit. The first day is $1,500, $1,000 for the second additional day, and the third additional day is $700.
Book vendors exhibitor fees are $800 for a two day visit. Full details regarding exhibiting at the conference are included in the Prospectus.

Exhibit Configuration

All exhibits should be free-standing and self-supported. Linear configurations may not be designed to obstruct the view of nearby tables or to block exits or doorways. Hanging signs are not permitted.

Included with Your Standard Booth Rate One  6-foot table with 2 chairs
Course access for two company employees (name badges must be worn at all times)
Access to an electrical outlet and internet
Acknowledgment in all print and online materials (subject to print deadlines)
Exhibit Area The number of exhibitors will determine the exact location arrangement of the exhibit area; however, all exhibitors will be located in the same area.

Exhibit Shipping/Drop Off
 
Please contact the Ritz-Carlton directly to arrange shipment.
Exhibit Hours
All exhibitors are welcome to remain open until the end of the day. Times are approximate.
6:30-7:00am: Install
7:00-8:00am: Breakfast and Exhibits
9:45-10:00am: Break and Exhibits (check schedule)
12:00-1:00pm: Lunch
3:00–3:30pm: Break and Exhibits (check schedule)
Dismantle: 3:30-4:00pmPlease note that attendees will generally visit the exhibit area prior to the start of the morning session, during all breaks, during lunch, and at the end of the day.

Sponsorship of Meals 

Display your organization brand during breakfast or lunch at the meeting. As the exclusive breakfast or lunch sponsor, your organization will receive dedicated time to present at the start of the meal, recognition on all printed and electronic pieces, and complimentary registration for company representatives to attend the symposium. Sponsor is responsible for any food and beverage and catering expenses.

We are also pleased to offer dinner symposia as a forum for the presentation of medical education programs developed by other providers during The William Steinberg Board Review in Gastroenterology and Best Practices Course.  Acceptable educational formats for these symposia include presentations by speakers, panel discussions, films, and video presentations. Dinners will be from approximately 6:30pm – 9:00 pm

Total attendance at the Course is approximately 250-300 physicians.

Sponsorship Opportunities Breakfast

$10,000

Four Available

Lunch

$12,500

Three Available

Dinner

$20,000

Three Available

Presentation during meal 30 minutes 45 minutes 2.5 hours
Attendee bag/materials insert of promotional materials 2 2 2
Recognition as a sponsor in conference materials Yes Yes Yes
Recognition during the event via signage Yes Yes Yes
Ribbon of recognition to wear with name badge Yes Yes Yes
Booth in Exhibit Area (includes all standard exhibit benefits) Yes Yes Yes
Participation in passport raffle Yes Yes Yes
Complimentary Registrations (in addition to the two provided with your booth) 4 5 5

 

Full details regarding exhibiting at the conference are included in the Prospectus.

CHOOSE YOUR EXHIBITOR PACKAGE AND/OR SPONSORSHIP LEVELS BELOW!
Please note: Charges will appear as “Capital Academics” on your credit card statement.

Location

Venue:  

Venue Phone: 703.415.5000

Address:
1250 S Hayes St, Arlington, Virginia, 22202, United States

Description:
The Ritz Carlton has extended a special rate of $169 per night for a Deluxe Room. Visit http://www.ritzcarlton.com/en/hotels/washington-dc/pentagon-city to make a reservation. Please input the Arrival Date, Departure Date and Group Code Group Code: MDNMSNA You can also make reservations by phone at 1-800-241-3333. Please reference the Group Name when calling. Group Name: GI Board Review To expedite this process, please have the following information available:

  • Arrival and departure dates
  • Bed type preference (king bed or 2 double beds)
  • Credit card information, including expiration date
Reservations must be received on or before Friday, August 3rd, 2018, “Cut-off Date”.  Any reservations received after the Cut-off Date or until the block is full, whichever is sooner, will be accepted based on a room type-and rate-available basis. Check-in time is 4:00pm and check-out time is 11:00am. Reservations must be cancelled by 6:00pm the day prior to arrival to avoid a no show fee equal to one night’s room and tax.

  • February 8, 2018
    8:00 am - 5:00 pm